Invoice Instructions

Please note

1. Is ATLAS/Hamline paying you for the first time? Have a new address? You will also need to securely upload a Form W-9.
2. Travel expense reimbursement must be submitted AFTER the travel has occurred.
3. ATLAS is not permitted to directly pay or reimburse any state employee, including Minnesota State System and DOC staff.

Mileage reimbursement for ATLAS events

Participants traveling more than 50 miles from their home to an ATLAS event, training, or advisory team meeting are eligible for mileage reimbursement.

• See the mileage map box on the right for how to document your mileage from home to the event.
• The submit invoice box will take you to the form.

Receipts for expense reimbursement

If you are requesting reimbursement for incurred expenses such as supplies, photocopies, hotel, etc., list these in Part B of the invoice and submit receipts with your invoice.

Acceptable receipts:

• List the items/services purchased — an itemized receipt

AND

• Indicate that
  • The balance is zero (i.e., has been paid), OR that
  • A particular amount was paid by credit card (e.g. “Visa xxxx-1234, $100.00”)

Additional Information

• W-9 instructions including how to securely upload a form.
• Presenter information: Form submission, use of images, stipends, expense reimbursement.
• Travel reimbursement guidelines for event participants eligible for mileage reimbursement.
• Mileage map instructions shows how to document your mileage.