Presenter Information

Presenter Information: Virtual Events/Webinars

The ATLAS Virtual Event Presenter Form is required for all presenters, co-presenters, and panelists for ATLAS-sponsored virtual events/webinars. This form allows ATLAS staff to plan and provide support for all presenter needs, such as use of virtual breakout rooms, annotation tools, participant controls, and so on.

Presenter Registration: Face-to-Face Events

The ATLAS Presenter Information Form is required for all presenters, co-presenters, and facilitators at a face-to-face event, and it serves as their registration; presenters should not complete the regular participant/attendee registration form. There is no registration fee for anyone presenting at an ATLAS event.

Effective Presentations

Presenting Online

• • Online Meetings: Best Practices – This short guide provides a framework for conducting effective online meetings and presentations, including considerations for before, during, and after the meeting; tools for planning and hosting; tech tips for screen sharing; and a Zoom tech troubleshooting tool.
  • NEW! Guidance for Planning Longer Online Sessions – A list of recommendations around technology, presentation practices and tools for sessions lasting 75 minutes or longer.
  • NEW! Screen Sharing Guide (for Zoom) – Recommendations and troubleshooting for sharing your screen, projecting presentation slides, and navigating Zoom while presenting.

General Presenting

• • Presenter Handbook – Are you fairly new to presenting at ABE events? This short handbook was designed just for you! This guide was created by a subgroup of the MN ABE Professional Development (PD) Committee.
  • Powerful & Effective Presentations: How to Avoid Death by PowerPoint – Created by Duren Thompson and Bill McNutt from the University of Tennessee-Knoxville, this guide is full of great tips for both new and experienced presenters.
  • Guidelines for finding images – Are you certain the images in your PowerPoint are not subject to copyright? Hint: Doing a Google search is NOT the way to find usable images! These guidelines will help you determine which images are usable and where you can find them.

Materials & Technology

Presenters should indicate on their Registration Form what kind of technology they need for their presentation. ATLAS will always provide a projector, flip chart paper, markers, and wifi access; presenters should plan to bring their own laptop (unless informed otherwise).

NOTE: Please make sure you download all your presentation materials, PowerPoints, etc. onto your laptop and/or a flash drive so that you don’t have to rely on wireless internet to access them, in case there are unexpected connectivity issues at a particular venue.

Presenter Stipends

ATLAS is pleased to provide one of two options to presenters as a thank-you for sharing their expertise:

• A presenter stipend (paid directly to the presenter), OR
• A reimbursement for substitute teacher costs (paid to the presenter’s program)

Virtual Events

A)  Shorter (45- to 75-minute) Workshops/Webinars

Stipends for commissioned 45-minute workshops at virtual events generally follow these guidelines:

• • Initial delivery of a 45-minute workshop – $200 for 1 presenter; $125/each for 2 presenters; $100/each for 3 presenters
  • Repeat delivery of a 45-minute workshop – $100 for 1 presenter; $75 each for 2 presenters; $50 each for 3 presenters

Stipends for commissioned 60- to 75-minute workshops at virtual events generally follow these guidelines:

• • Initial delivery of a 60- to 75-minute workshop – $300 for 1 presenter; $200/each for 2 presenters; $125/each for 3 presenters
  • Repeat delivery of a 60- to 75-minute workshop – $150 for 1 presenter; $125 each for 2 presenters; $100 each for 3 presenters

B)  Longer (2-hour) Workshops/Webinars

Stipends for longer commissioned workshops at virtual institutes generally follow these guidelines:

• • Initial delivery of a 2-hour workshop – $400 for 1 presenter; $250/each for 2 presenters; $175/each for 3 presenters
  • Repeat delivery of a 2-hour workshop – $200 for 1 presenter; $150/each for 2 presenters; $125/each for 3 presenters

C)  Panel Presentations and Facilitation of “Coffee Break” Style Sessions

Stipends for online panel presentations and Coffee Break style sessions generally follow these guidelines:

• • Panel presentations:
    • Panel facilitator: $150
    • Panelists: $75 each
  • Coffee Break style sessions:
    • Facilitation: $100 for 1 facilitator, $75 each for 2 facilitators

NOTE: Visit the Submit Invoice page to fill out the necessary payment forms.

Face-to-Face Events

A)  Shorter (90- to 120-minute) Workshops

Stipends for commissioned 90- to 120-minute workshops at regional and other events generally follow these guidelines:

• • Initial delivery of a 90- to 120-minute workshop – $300 for 1 presenter; $200/each for 2 presenters; $125/each for 3 presenters
  • Repeat delivery of a 90- to 120-minute workshop – $150 for 1 presenter; $100 each for 2 presenters; $75 each for 3 presenters

B)  Longer (3- to 6-hour) Workshops

Stipends for longer commissioned workshops at full-day institutes generally follow these guidelines (for repeat delivery, stipends are half these amounts):

• • Initial delivery of a 6-hour workshop – $800 for 1 presenter; $500/each for 2 presenters; $300/each for 3 presenters
  • Initial delivery of a 3-hour workshop – $400 for 1 presenter; $250/each for 2 presenters; $175/each for 3 presenters

C)  Panel Presentations

Stipends for panel presentations generally follow these guidelines:

• • 90- to 120-minute panel presentations:
    • Facilitator: $150
    • Panelists: $75 each
  • 60-minute (or less) panel presentations:
    • Facilitator: $75
    • Panelists: $50 each

NOTE: Visit the Submit Invoice page to fill out the necessary payment forms.

Travel Expenses

If you are traveling more than 50 miles one-way (100 miles round trip) to present, ATLAS is able to reimburse your travel expenses as follows:

• Mileage: 100% at current federally approved rate
• Hotel: up to $150 per night
• Note: Meals beyond what is served at the event are not reimbursable.

If a hotel block has been set aside for an event, you will find that information posted in the Events calendar; you are welcome to book a room at that hotel.  If no hotel block has been set aside, feel free to make arrangements wherever is convenient for you.

Visit the Submit Invoice page to fill out the necessary payment forms.

Photocopies

ATLAS can cover the cost of the copies for your presentation if you are unable to make them at your program or on your own. Please note that to be eligible for reimbursement, these copies must be black-and-white, and multi-page documents must be double-sided.

You may choose one of two options:

• Email the documents as PDF, Word, or PPT attachments (no Google Docs or Google Drive lists) to Gail Rutan with detailed printing instructions for each document and a minimum number of 10 copies per page.  All copy requests must be received no later than 10 business days before the event.  (Sorry – no exceptions.) 
• Have the copies made at a copy center and submit an invoice with a receipt for reimbursement (see invoicing process below).

Payment/Invoicing Process

In order to receive any type of payment from ATLAS, you must submit an invoice. The ATLAS invoice includes spaces where you can claim your mileage (Part A), hotel and/or photocopying expenses (Part B), and presenter stipend (Part C). Please note that valid receipts are required for both hotel and copying expenses.

To request sub pay reimbursement instead of a presenter stipend, simply have your program submit an invoice to ATLAS outlining the costs. You may still submit a personal invoice to claim travel and copying expenses.

Please submit your paperwork within two weeks of the event. The necessary forms, along with detailed instructions on the invoicing process, are found on the Submit Invoice page.

NOTE: Please direct payment-related questions only to Marisa Squadrito Geisler.