Virtual Meeting Resources
ATLAS has been creating tools and resources for conducting virtual meetings and events since March 2020, in response to the COVID-19 pandemic. You are welcome to use and adapt these materials to fit your own needs and context!
Note: Most of these tools were created for the Zoom platform, but they can be easily adapted to other webinar platforms.
- Online Meetings: Best Practices – An overview of collected best practices for conducting online meetings and events.
- Guidance for Planning Longer Sessions – A list of recommendations around technology, presentation practices and tools for sessions lasting 75 minutes or longer.
- Virtual Event Planning Grid – A planning grid to ensure all responsibilities during the meeting/event are covered.
- Zoom Presenter Backup – A step-by-step backup plan to prepare for a situation in which a presenter loses their internet connection while presenting.
- Host Checklist – A checklist of items to help the Host conduct a Zoom meeting.
- Screen Sharing Guide – Recommendations and troubleshooting for sharing your screen, projecting presentation slides, and navigating Zoom while presenting.
- Zoom Tech Troubleshooting Guide – A chart with tech support instructions that can be copied and pasted into the chat box to help participants during a meeting/event.
Virtual Event Participant Expectations
ATLAS recommends that you establish clear virtual event participant expectations and make everyone aware of them before participating. We publish our guidelines on all event flyers and refer to them at the start of each meeting/event. Here are the main points from our participant expectations:
- Participants are expected to be respectful at all times.
- Participants are expected to use their real names, just as they would use name tags at an in-person event.
- Participants are not required to use video cameras, but we encourage the use of microphones and cameras whenever invited to do so by presenters, particularly in breakout rooms.
- ATLAS will inform participants when a virtual event is being recorded.