Travel Reimbursements

What is eligible for reimbursement?

Participants traveling over 50 miles one-way to an ATLAS event, training, or advisory team meeting are eligible for reimbursement of related mileage and hotel expenses.

• Mileage: reimbursed at the current federally approved rate
  • Mileage must be submitted within 2 weeks of the event for reimbursement.
• Hotel: reimbursable for the night before an event; for events lasting two full days, the two hotel stays before each event day are reimbursable
  • NOTE: For some events, ATLAS pays the hotel directly and no reimbursement is needed.
• Meals: Meal expenses are not reimbursable for these activities.

How do I submit my mileage and/or hotel expenses for reimbursement?

Follow the steps on the Invoice Instructions page.

Please note: If ATLAS/Hamline has never paid you before, you will need to submit a Form W-9 so that Hamline can enter you into our accounting system. Instructions are found on the W-9 Instructions page.