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ATLAS Invoice

This ATLAS invoice form is for those who

participated in an ATLAS activity
were invited by an ATLAS staff member to submit
have reviewed and followed the invoice instructions

Please submit invoices between the hours of 7 AM and 8 PM Central Time. Otherwise we cannot guarantee that invoices will be successfully captured and processed.
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Date of Submission
MM slash DD slash YYYY
ATLAS activity participant or presenter
The name and contact info for the person eligible for reimbursement or stipend payment.
Name of ATLAS Partner or Activity Participant*
First Last
Email*
Phone Number*
Payee information: Who will this payment go to?
PAYEE legal name (check issued to this individual or organization)*
PAYEE address (must align with the W-9 in our records)*
Street Address Address Line 2 City State ZIP Code
A W-9 that matches the payee address is required for all payments.*
Check all that apply.
- The payee has been paid before. The address and info is the same.
- I'll submit a W-9. This is a new payee, or I'm not sure if it's a new one.
- I'll submit a W-9. The payee address has changed.
- I'm a faculty or staff member at Hamline.
- I'm an adjunct faculty member at Hamline.
Activity (or Activities) Related to this Payment*
IET Coaches 6/1 | Statewide Virtual Conference 4/17 | CALM Cohort 4/16 | MNI A-Team 2026 | Antiracist Study Circle 4/8 | Manager Retreat 2/26 | Language & Literacy 1/29 & 1/30 | Teaching Reading to Adults Mini-Cohort 2/2 | CALM Cohort 4/16 | IET Coaching 6/1 | Other?
What types of payment are you requesting?*
Check all that apply.
- Mileage reimbursement for travel 50+ miles from home to ATLAS activity.
- Stipend or contract payment.
- Expense reimbursement, per ATLAS agreement and policies.
A) Mileage Reimbursement
IRS mileage rate = $0.725/mi in 2026 (increase from $0.70/mi in 2025).
Click the PLUS SIGN if additional rows are needed.
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IRS mileage rate 2026
OUTBOUND TRIP - Mileage TO the event or activity*
Travel Date (mm/dd/yy) From (home/work) To (activity location) Miles (one-way) Mileage $ (calculated)
RETURN TRIP: Mileage FROM the event or activity*

Travel Date (mm/dd/yy) From (activity location) To (home/work) Miles (one way) Mileage $ (calculated)
MAP - One-way mileage with start/end address visible*
Use Google Maps, Apple Maps, MapQuest, or similar site. PDF or JPG format. Your map may show multiple stops if you're carpooling. Get help downloading a map >>
You may upload additional maps if the outbound and return trips were different.
Drop files here or

Max. file size: 128 MB.
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Total Miles (automatic calculation)
Total Mileage Reimbursement (auto calculation)
B) Stipends / Contract Payments
ITEMIZE (one line per payment requested). Click the PLUS SIGN to add more rows.
Examples include presenter/facilitator fees, cohort participant stipends, study circle participant stipends, reviewer stipends, contract work, etc.
STIPEND INFORMATION - ALL boxes are required*
Roles: Presenter, co-presenter, panel facilitator, panelist, etc. For newsletter articles, please indicate the topic or title.
Detail (role, article title) Activity date (mm/dd/yy) Amount $
Total Stipend/Contract Payments (auto calculation)
Upload invoice (optional) | ABE educators: No upload needed—this form is your invoice.
Max. file size: 128 MB.
C) Reimbursable Expenses (receipts required)
ITEMIZE (one payment per line). Click the PLUS SIGN to add more rows.
Examples include hotel, airfare, supplies, photocopies, etc.
NOTE: Meals are NOT reimbursable (unless a specific exception was authorized).
EXPENSE INFORMATION - ALL boxes are required*
Expense item Date of Expense (mm/dd/yy) Amount $
UPLOAD RECEIPTS - One receipt per expense, multiple files can be uploaded*
Do not upload W-9s here. Use the ATLAS secure DropBox link. >>
Drop files here or

Max. file size: 128 MB.
Total Expense Reimbursement (auto calculation)*
Electronic Signature & Invoice Submission
Do you have any special instructions or comments regarding this invoice?
Examples: Mileage that is not to/from your home address, perhaps to/from a work address. Or a driving route that detours to carpool with another attendee.
TOTAL PAYMENT (auto calculation)*
ELECTRONIC SIGNATURE: By typing my initials below, I certify that all information submitted herein is accurate and truthful.*
(1) Review and submit this form. (2) Wait for the confirmation screen. (3) Look for the confirmation email. (4) No confirmation email? Resubmit your form.*
- I'll look for the confirmation email!