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Key Activities
Events
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MN Adult Ed
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ATLAS Event Request
NOTE: This form should be filled out by the
event organizer
.
Step
1
of
4
25%
Date
*
MM slash DD slash YYYY
Your Name
*
First
Last
Your Email
*
Enter Email
Confirm Email
General Event Information
Title of Event (e.g., MNI A-Team meeting)
*
Event Description
*
This is what will show up in the Events Calendar on the ATLAS website (if applicable), and it can be updated later.
Event Attendees
Number of Attendees (approx.)
*
Will attendees be registering for this event?
*
Yes
No
Attendee roster (Word/PDF/Excel upload)
Please upload the roster of attendees for this event here, OR provide the Google URL of the roster in the box below. NOTE: MUST BE FILED IN THE ATLAS SHARED DRIVE.
Drop files here or
Select files
Max. file size: 128 MB.
Attendee roster (Google doc link)
Please ensure the sharing settings are configured correctly.
Planning Documents
Please give the URL(s) for the event planning document(s) or agenda, or the FOLDER where these will be kept.
*
Be sure Google sharing settings are configured correctly. NOTE: TO ADD MORE ROWS, CLICK PLUS SIGN ON THE RIGHT.
Please attach any other helpful planning documents, if applicable.
Note: You will need to save Word documents as Word 97-2003 before uploading; "docx" files cannot be uploaded.
Drop files here or
Select files
Max. file size: 128 MB.
In what format(s) will this event be offered?
*
In-person
Virtual
A combination of in-person and virtual
IN-PERSON Event Details
IMPORTANT: Any time changes made after submitting this form must be communicated to Events Manager ASAP!
Who will be the Lead Presenter/Facilitator for this in-person event?
*
CLICK PLUS SIGN to add more people.
Full Name
Organization
Email
Please list all additional presenters/panelists involved in this in-person event.
NOTE: TO ADD MORE PRESENTERS, CLICK PLUS SIGN ON THE RIGHT.
Presenter/Panelist Full Name
Presenter/Panelist Organization
Presenter/Panelist Email
Event times & CEU information
*
CLICK PLUS SIGN TO ADD MORE THAN ONE DATE. (An asterisk indicates required information.) IMPORTANT: Any time changes made after submitting this form must be communicated to Events Manager ASAP!
Day of week*
Date*
Start time (Central)*
End time (Central)*
Time to access/ set up room*
Time to vacate room*
Break- fast time
Lunch time
Break time(s) with food
# of CEUs (if needed)
What is your deadline for receiving confirmation of event space?
*
Please specify the kinds of food and beverage you would prefer (if applicable)
Number of rooms and capacity needed for each
*
Room set-up preferences (table configuration, general session vs. breakout rooms, etc.)
*
Audio-visual needs
*
Will you need equipment and a Zoom link for a HyFlex meeting option?
*
Yes
No
Please provide your plans and expectations for the HyFlex portion of the meeting.
*
Do you need a wifi login set up?
*
Yes
No
Do you need Hamline parking permits arranged?
*
Yes
No
For CEUs: Who is/are the trainer(s) of record?
(Not applicable to meetings where there is no training taking place.)
VIRTUAL Event Details
IMPORTANT: Any time changes made after submitting this form must be communicated to Events Manager ASAP!
Zoom Host (administrative control) - LEAVE BLANK IF YOU'RE UNSURE
NOTE: The Zoom Host is the person with administrative control; they must launch and end the virtual event, manage breakout rooms, etc. The Host is NOT the main presenter.
Full Name
Email
Who will be the Lead Presenter/Facilitator for this virtual event?
*
Full Name
Organization
Email
Please list all additional presenters/panelists involved in this virtual event.
NOTE: TO ADD MORE PRESENTERS, CLICK PLUS SIGN ON THE RIGHT.
Presenter/Panelist Full Name
Presenter/Panelist Organization
Presenter/Panelist Email
Event times & CEU information
*
CLICK PLUS SIGN TO ADD MORE THAN ONE DATE. (An asterisk indicates required information.) IMPORTANT: Any time changes made after submitting this form must be communicated to Events Manager ASAP!
Day of week*
Date*
Start time (Central)*
End time (Central)*
# of CEUs (IF needed)
Registration Deadline (IF different from virtual event date)
Final Event Details
Are there other people that may be involved as a presenter or panelist, or some other role, that are not known at this time?
*
Yes
No
Please give a more detailed description of the event plan.
*
ALSO: Please follow up with Gail immediately when you have new information.
Does this event need to be added to the ATLAS Events Calendar?
*
Events Calendar >>
Yes
No
Have you scheduled a News Flash/article regarding this event?
*
Newsletter Planning Grid >>
Yes
No
Will administrative CEUs be needed for this event? (minimum of 3 hours required)
*
IMPORTANT: The event organizer must fill out a
BOSA Admin CEU Request form
and email it to Gail Rutan no less than 2 WEEKS PRIOR to the event.
Yes
No
I don't know yet but will email the BOSA form to Gail no less than 2 weeks prior to the event if needed.
Will a Sogolytics evaluation be needed for this event?
*
Yes
No
I'm not sure yet but will email Marisa no less than 2 weeks prior to the event to confirm.
Additional Instructions (optional)
Contact Us
Gail Rutan
Senior Events Manager
[email protected]
